Deploying an enterprise technology solution like Workday is a significant milestone for any organization. It represents months of planning, configuration, and coordination. But the reality is it’s just the start. The real challenge and opportunity lie in what comes next.
Maximizing Workday ROI requires a strategic approach that goes beyond deployment. Organizations need to focus on user adoption, process optimization, leveraging advanced capabilities and managing product updates to deliver results, measurable and otherwise.
Think of the Workday post-deployment strategy phase as where your investment truly pays off—with the right approach, that is.
Once Workday goes live, many organizations find that having the system up and running doesn't translate to immediate value. The post-deployment phase can present its own set of challenges: underutilized features, inconsistent user adoption, and workflows that don't align with the platform's capabilities.
This phase is critical because it determines whether your Workday system becomes a transformative tool or an expensive system that fails to deliver on its promise.
Post-deployment issues often stem from three core obstacles:
As a result, teams may:
The solution? Identify these gaps early and apply targeted strategies to close them before momentum is lost.
To unlock Workday’s full potential, begin with a thorough evaluation of how your teams are currently using the system vs your overall service delivery model. Key areas to assess:
HR teams, for instance, may still be generating reports manually, missing out on built-in analytics. Finance departments, meanwhile, might not be using integrations that can automate reconciliations or streamline the month-end close.
A detailed process audit will help you identify high-impact areas for improvement (including across financial management and human capital management), leading to greater adoption, faster workflows, and measurable Workday optimization.
AI is a buzzword in enterprise technology, but its real value lies in how it complements your broader Workday post-deployment strategy. When integrated thoughtfully, AI tools can enhance efficiency, personalize user experiences, and surface valuable insights that would be difficult to uncover manually. The key is viewing AI as one component of a comprehensive approach that includes workflow optimization, robust analytics, and improved team collaboration.
Position AI as a force multiplier for your existing processes versus a standalone solution. Start by identifying areas where AI can create the most impact, such as:
Organizations that see the greatest success with AI in Workday often:
AI-powered analytics elevate Workday’s reporting capabilities by helping you:
By reviewing AI-driven insights regularly, your organization can:
Maximizing Workday ROI demands a holistic strategy that addresses training, change management, automation, and advanced tool integration. This comprehensive approach establishes a foundation for continuous improvement.
Ongoing training is essential for getting the most out of the Workday platform’s features and functionality. One-time training isn't enough; teams need regular opportunities to deepen their knowledge and stay current with new releases.
Equally important is change management that addresses resistance and fosters a culture of continuous improvement. When employees understand how to use Workday and why it matters, adoption rates increase significantly. Create champions within each department who can provide peer support and demonstrate best practices.
Workday's automation features can eliminate manual tasks and reduce errors across HR, finance, and operations. From automated approval workflows to scheduled reporting, these capabilities allow your team to focus on strategic initiatives.
For talent acquisition specifically, AI recruiting solutions like Eightfold can enhance your processes by improving candidate sourcing, enabling personalized outreach, and identifying skills gaps within your organization. These tools integrate with Workday to create a seamless recruiting experience that delivers better hiring outcomes while reducing time-to-fill.
Both AI and Workday's native analytics provide actionable insights to inform your ongoing strategy. Use data from the metrics you track to pinpoint areas for refinement and measure the impact of optimization efforts.
For example, if analytics reveal that certain Workday modules have low adoption rates, you can target those areas with additional training or process redesign. Data-driven decisions ensure your resources are directed where they'll have the greatest impact.
Maximizing your Workday ROI investment doesn't have to be a solo journey. The Groove combines deep industry experience, Workday expertise along with knowledge of other complimentary tools that can drive ongoing ROI improvement..
Our tailored approach recognizes that every organization has unique challenges and goals, requiring customized strategies to deliver meaningful results.
The Groove offers comprehensive support that spans team training, ongoing optimization, and strategic consulting. Whether you need help with change management, process redesign, or integrating new tools into your Workday ecosystem, we have the resources to make it happen.
This partnership model means you're never navigating Workday post-deployment strategy challenges alone. You have experienced advisors who understand the technical and organizational dimensions of success.
Organizations working with The Groove have achieved measurable improvements in efficiency, cost reduction, and hiring effectiveness. One client streamlined their recruiting processes, reducing time-to-fill by 35% while improving candidate quality. Another optimized their financial workflows, significantly cutting month-end close times.
These results demonstrate how a dynamic Workday post-deployment strategy turns into real business value.
Your Workday journey is just beginning—let's make it a success together.
It’s best practice to review your Workday ROI optimization strategy at least twice a year. Regular assessments allow you to identify adoption gaps, measure the impact of new integrations, and ensure your system evolves with business needs. Many organizations also conduct quarterly reviews following major Workday updates or releases to maintain momentum and value.
Start small and focus on wins that matter to your teams. Create quick-reference guides, host interactive Q&A sessions, and spotlight “power users” who can share best practices. Consistent communication and visible leadership support are essential for sustaining Workday user adoption long after deployment.
Go beyond one-time training sessions. Offer training for Workday success through microlearning videos, role-based walkthroughs, and scenario-based learning. When employees can see how Workday simplifies their day-to-day work, employee engagement and ROI rise dramatically.
Start by mapping data flows between Workday and other business systems to maintain consistency and accuracy. Use standardized APIs and automation wherever possible to reduce manual effort and errors. Regularly test and monitor integrations to keep processes running smoothly as your Workday instance evolves.