Unified Solution for Long-Term Care | The Groove

A new paradigm is reshaping Long-Term Care (LTC), where organizations must simultaneously navigate workforce shortages, financial pressures, and operational complexities while elevating their commitment to compassionate, human-centered care and regulatory excellence. Three powerfully aligned forces—Workday, OneSource Virtual (OSV), and The Groove — have emerged as a unified solution, addressing core business pain points with grace, intelligence, and efficiency. 

Overcoming Roadblocks with an Integrated Approach 

For too long, LTC providers have operated under the assumption that enterprise-grade solutions like Workday represent an unattainable luxury—a perception driven by concerns over prohibitive costs and protracted implementations. But the tides are turning. 

Together, Workday, OSV, and The Groove dismantle these barriers by offering: 

• Cost-Conscious Transformation: With The Groove's precision-focused deployment approach and change management expertise, and post-payroll efficiency from OSV, organizations can achieve ROI without overwhelming their budgets or internal teams. 

• Accelerated Speed to Value: The Groove’s deep knowledge of non-acute operations and Workday’s intuitive platform reduce time-to-benefit, helping providers realize value sooner—and avoid extended resource drain. 

• Guided Deployments: Through the Service Bureau model and The Groove's deep industry expertise, organizations benefit from proven best practices, optimized project staffing, faster user adoption, and streamlined deployment with reduced ongoing resource demands. The Groove's targeted implementation methodology protects internal bandwidth, while OSV's comprehensive payroll management removes operational burden, enabling teams to concentrate on their core mission of patient care. 

Addressing Critical Long-Term Care Challenges 

This unified solution directly targets the four fundamental challenge areas that define success or failure in today's LTC environment: 

Workforce Shortages and Retention (System and People) 

• Simplified recruiting and acquisition processes help attract, source, review, and hire qualified candidates. 
• A human-first system that supports flexibility, intuitive processes, and better employee experiences. 
• Reduced administrative burden so staff can focus on care, not navigating outdated systems. 
• A partner like The Groove, who understands the heart and pace of LTC operations—driving adoption and better engagement from day one. 

Financial Pressure and Reimbursement Complexity (System and Process) 

• Optimized labor costs, improved visibility, and control without added internal overhead. 

• Post-payroll mastery—handling garnishments, payroll taxes, employee payments, and treasury management—freeing finance teams from distractions. 

• Clear reimbursement tracking and systematized reporting pave the way for stronger financial resilience. 

Regulatory Compliance and Risk Management (System and Process) 

• Peace of mind through intelligent configuration, audit-ready processes, and human-centered support. 

• Workday’s system is built for healthcare compliance, and The Groove ensures it’s tailored precisely to LTC unique needs. 

Reputation, Occupancy & Trust (People, Process, System) 

• This trio enables facilities to operate with confidence—supporting accurate reporting, empowered staff, and smooth processes. 

• When systems support care, reputation follows, occupancy grows, and families feel the difference. 
  
  

The Unified Pillars of the Solution 

• Workday – The Technology Backbone 
  

  A modern, scalable HCM, payroll, and financial platform specifically engineered for healthcare's complex demands. It’s intuitive, future-ready, and designed to align seamlessly with compliance and staffing flexibility. 

• OneSource Virtual – The Post-Payroll Experts 
  

  True specialists in the intricate world of post-payroll operations, OSV brings unparalleled expertise to everything that happens after payroll processing. Their singular focus on Workday-based solutions and in-tenant delivery means deep, specialized knowledge in employee payments, payroll tax management, garnishment processing, year-end reporting, and compliance with regulatory requirements. By removing these complex operational burdens, OSV liberates internal teams to redirect their full attention and expertise to what matters most: care. 

• The Groove – The Specialized Deployment & Business Partner 
  

  Their healthcare-native approach translates complexity into clarity. With lower-risk, faster deployments, they activate Workday’s power without overwhelming internal teams. Because they intimately understand the unique rhythms, challenges, and opportunities within Long-Term Care, The Groove ensures that technology adoption enhances rather than disrupts care delivery, driving meaningful change management and sustained user engagement.
   

 A Higher Standard for Long Term Care 

This partnership represents far more than a technology implementation—it embodies a fundamental realignment of how Long-Term Care organizations can operate, compete, and excel. Together, Workday, OneSource Virtual, and The Groove offer a unified solution that meets and solves the unique needs and challenges of the LTC space: grounded in service, uplifted by clarity, and powered by purpose. 

 By simultaneously addressing technology infrastructure, human capital optimization, and operational excellence, this trio enables LTC organizations to break free from the constraints that have historically limited their growth and impact. The solution doesn't merely solve immediate problems; it creates a foundation for sustained innovation, operational resilience, and care quality enhancement. 

This integrated approach recognizes that true transformation in Long-Term Care requires more than system upgrades—it demands a holistic reimagining of how people, processes, and technology can work in harmony to elevate patient outcomes, empower staff, and strengthen organizational sustainability. Through this partnership, LTC providers gain not just tools, but a pathway to their next evolution: operating with greater ease, unwavering confidence, and a renewed sense of mission that puts exceptional care at the center of everything they do. 

The result is a higher standard for Long-Term Care. One where operational excellence enables compassionate care, where technology empowers rather than burdens, and where organizations can focus on their fundamental purpose while achieving the financial and operational performance necessary for long-term success.