Solving Workforce Shortages and Retention: Delivering a Unified Solution

Struggling with workforce shortages in Long-Term Care? 

You're not alone. But there’s a better way forward. 

Together, Workday, OneSource Virtual (OSV), and The Groove deliver a unified solution that helps LTC organizations hire faster, reduce burnout, and retain top talent—without overwhelming internal teams. When your people feel supported, your care outcomes follow. 

Today, Long-Term Care (LTC) organizations are facing an undeniable crisis: workforce shortages and soaring staff turnover. The stakes couldn’t be higher—care quality, regulatory compliance, and even financial sustainability are all on the line. 

At the heart of this challenge lies a common thread: outdated processes, disconnected systems, and burnout-inducing workflows that leave staff feeling unsupported and undervalued. 

That’s where the combined strength of Workday, OSV, and The Groove comes in—offering a transformative, people-centered solution tailored to address and solve the unique demands of the LTC environment. 

The Challenge: Workforce Strain That Impacts Care at Every Level 

Staffing gaps in Long-Term Care go far beyond unfilled positions—they lead to overextended and overworked care teams, low employee engagement, and administrative hurdles that hinder recruitment, retention, and workforce empowerment. Traditional systems and approaches often make this worse: slow hiring processes, manual scheduling headaches, lack of workforce insights, and cumbersome payroll and compliance workflows. 

The Unified Solution: Three Partners, One Mission—Empower Your Workforce 

Workday – The Technology Backbone 

Workday brings LTC organizations a modern, intuitive, and scalable platform for managing your people—from recruiting and onboarding to learning, payroll, and analytics. 
With Workday, LTC organizations can: 

• Get new caregivers and nurses on the schedule sooner with faster hiring and onboarding processes 

• Boost engagement and retention with mobile access plus personalized learning and growth opportunities 

• Empower your leaders with budget and forecasting to model operational costs, workforce spend, and funding using Workday Adaptive Planning 

• Gain real-time visibility with dashboards for insights into staffing, retention, financials, and care outcomes using Workday Prism Analytics 

• Ensure compliance with built-in regulatory reporting such as the payroll-based journal (PBJ) report that’s compliant with CMS, HIPAA, and labor standards through automated, auditable processes 

The Groove – The People-Centered Deployment Partner 

Technology alone isn’t enough. That’s where The Groove steps in to support the full life cycle from planning to post-implementation offering Application Management Support (AMS)and ongoing optimization. 

As a healthcare-native deployment partner, The Groove: 

• Designs and delivers faster, lower-risk, lower-cost Workday deployments 

• Drives end-user adoption by understanding the pace, needs, and pressures of LTC operations 

• Provides change management and advisory that speaks the language of caregivers, clinical leaders, and HR teams 

• Connects system functionality to real-world LTC workflows, reducing the risk of post-go-live disruptions 

We don’t just launch a system—we help transform your workforce experience for the better. 

OneSource Virtual – The Post-Payroll Experts 

Even after payroll runs, LTC organizations face a maze of administrative tasks: taxes, garnishments, year-end processing, and compliance audits. OSV takes this burden off internal teams by: 

• Handling complex post-payroll and benefits functions 

• Reducing administrative strain and burnout on HR and finance teams with automation 

• Ensuring accuracy, timeliness, and compliance with ease 

This allows LTC teams to stay focused on what matters most: supporting staff and patients and delivering exceptional care. 

The Outcome: A Healthier, Happier Workforce—and Better Care Delivery 

By addressing workforce challenges from three angles—technology, adoption, and operational support—this unified solution delivers measurable benefits for LTC organizations: 

✔️ Faster time-to-hire 

✔️ Reduced staff burnout and turnover 

✔️ Improved employee engagement and satisfaction 

✔️ Streamlined back-office operations

✔️ Greater visibility into workforce trends

✔️Better business foundation to deliver safe, high-quality care 

When caregivers feel seen, supported, valued and empowered, they’re able to deliver better care- and that’s the ultimate goal. 

Ready to transform your workforce experience?

Together, Workday, The Groove, and OSV are here to help Long-Term Care organizations recruit and build stronger teams, improve retention, and continue delivering compassionate, high-quality care. This is workforce enablement reimagined—where technology uplifts staff and restores purpose. 

 Contact us today to get started.