For Canadian employers, complying with CRA requirements around T2200 forms has long been a pain point. These forms, which certify that an employee is required to work from home or incur employment-related expenses, are essential for enabling workers to claim valuable tax deductions. For employees, the benefit is clear: deductions can help offset costs like home office expenses, supplies, or travel. But for employers, the process of managing T2200 compliance is anything but simple.
The Business Challenge
Today, most organizations rely on manual, labor-intensive processes to generate and manage T2200 forms. Each request must be completed individually, with administrators carefully filling out all CRA-required fields. Payroll and HR teams often resort to spreadsheets, email chains, and even paper forms to track requests and approvals. Not only is this approach time-consuming, but it also requires companies to store paper copies, or PDF versions in scattered systems just in case the CRA initiates an audit.
The result is hours of wasted effort, an increased risk of errors, and a frustrating experience for both employees and administrators. For larger employers, these inefficiencies can add up to hundreds of hours annually, pulling teams away from more strategic work and raising compliance concerns.
Common Workarounds
Without a built-in way to manage T2200s in Workday, organizations are forced to patch together solutions. Some turn to third-party software, while others create elaborate spreadsheets or build custom workflows within Workday that are cumbersome to maintain. Each of these approaches comes with trade-offs such as higher costs, manual oversight, and limited scalability. None delivers the seamless, audit-ready solution that today’s organizations need.
The Employee Impact
It’s important to remember that this isn’t just a compliance issue, it’s an employee experience issue. When employees don’t receive their completed T2200 forms on time, their ability to file taxes accurately is delayed, leading to frustration and potential financial impact. Since the T2200 directly enables workers to claim deductions, the employer’s role in ensuring accuracy and timeliness is essential. A poor process here doesn’t just create risk for the company; it directly affects employee trust and satisfaction.
Why The Groove Invested in a Solution
At The Groove, we believe the best solutions are those that simplify complex processes while improving the experience for both employers and employees. That’s why we invested in building T2200 Express Powered by The Groove, a Built on Workday application that automates the entire T2200 process directly in Workday.
With T2200 Express, employees can request forms through self-service, administrators are guided through CRA-required fields, and completed forms are automatically generated, digitally signed, and securely stored on the employee record. No spreadsheets. No paper trails. No external tools. Just a seamless, end-to-end solution that lives entirely within the system of record.
For employers, this means reduced administrative costs, improved accuracy, and stronger compliance. For employees, it means receiving the forms they need quickly and reliably, enabling them to claim their tax benefits without stress. Together, this creates a better employee experience and a more efficient, compliant organization.
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